SharePoint Online is one of the services in Office 365. It's is a cloud based solution. SharePoint Server which is a on-premise version also provides similar solution, but for this one has to purchase and maintain his own hardware, servers to install all required operating system, software etc. At the same time you have to hire local IT expert to do required setup, configuration and for future maintenance. But in case of SharePoint online you don't need to think about all those, Microsoft would take care.
Some years back while SharePoint online was not introduced, it was not possible to adopt SharePoint easily for small and mid level companies due to higher cost involved in purchase and setup. With SharePoint online, Microsoft takes care of those heavy lifting and sells SharePoint platform as service. So as a Microsoft customer you can connect to this managed version of SharePoint over internet and use for developing your business solution in SharePoint.
Some years back while SharePoint online was not introduced, it was not possible to adopt SharePoint easily for small and mid level companies due to higher cost involved in purchase and setup. With SharePoint online, Microsoft takes care of those heavy lifting and sells SharePoint platform as service. So as a Microsoft customer you can connect to this managed version of SharePoint over internet and use for developing your business solution in SharePoint.
Why SharePoint Online:
Work culture has changed drastically over the years and technology now enables to work faster, more productively and with more flexibility than ever. There was time when people used to write, type, put in envelope, stamp and post to specific address. Now we type attach and send emails in clicks.
When multiple people work to achieve a common goal as a team it boosts productivity as well as brings all creativity under a single umbrella. This also helps the manager to manage and gives more ownership to groups of the work that they perform. As end result, we always get the best output. These days most of the companies works forming work team only.
A team may include people from across the globes from different time zones. Team members are now a days often on the road, travelling across the region or might be accessing office network from different continent. This leads to collaborate virtually and it has even better benefits when team works successfully from remote locations. Because there is a less need of centralized office space resulting cost cut down on office lease. It would save daily 1-2 hours travel to office if working from home. Also saving fuel and CO2 released by your car making earth greener. In a greater context if we see this there is a bigger impact.
All this are good, but now, this would create a big question mark in our mind if this kind of work flexibility go-anywhere, do-anything is allowed how team focus would be maintained and primary assignment would be finished without failing the deadlines ! How you would organize work, relevant documents, meet together in same space and time, keep track of the task progress !
All this are good, but now, this would create a big question mark in our mind if this kind of work flexibility go-anywhere, do-anything is allowed how team focus would be maintained and primary assignment would be finished without failing the deadlines ! How you would organize work, relevant documents, meet together in same space and time, keep track of the task progress !
Yes, SharePoint online is the answer to your questions. You would be able to create a shared team space, always available online, document libraries, share assets, assign task, publish announcement, initiate discussion, collaborate world wide and much more.
In my next post I will cover how to create site collection using SharePoint admin center in Office 365.
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